Student & Alumni Resources

The Registrar's Office is here to help you navigate your academic journey! Find important student and alumni services using the helpful resources below, including registration guidelines, ordering transcripts, applying for graduation, necessary forms, and more.

If you can’t find what you’re looking for or have additional questions, please contact us.

Registration Information

Find helpful guides, information, and tips to make registration easier.

Registration

Final Exams

Find out the schedule and other information for your final exams.

Final Exam Information

Non-degree Students

Activate your myOswego and LakerNet ID, even if you're not seeking a degree.

Non-degree Students

Graduation Application

Learn about applying for graduation and receiving your diploma.

Apply to Graduate

Order Transcripts

Order official transcripts quickly and securely online.

Ordering Transcripts

Replacement Diplomas

Order replacement diplomas quickly and securely online.

Ordering Replacement Diplomas

Readmission to Oswego

Students must apply for readmission after missing a semester or more of study.

Readmission Process

Transfer Course Equivalency

View the Transfer Course Guide and transfer equivalency information.

Transfer Course Equivalency

Frequently Asked Questions

Get the answers to some of our most commonly asked questions.

FAQ

Forms

Below are common forms and where to find them. Select an option to see all the forms within that category.

Academic Records & Programs

Declaration and Change of Major/Minor Form - Currently enrolled Undergrads can submit a Request to Declare or Change a Major and/or Minor in myOswego on the Student Records Tab. To declare or add a major/minor, students need to discuss the request with the appropriate academic department(s). Declared students (who already have a major) should speak with their First Major Advisor before adding, changing or dropping a major or minor. Prior to the first day of classes, new incoming students (freshman or transfer) need to contact Admissions with their request.
E to F Grade Request - Under specific conditions, Undergraduate students may request updating E grades from a previous major be updated to F grades. This can only be invoked once; work closely with an academic advisor in considering this request.
Program Deviation Form - For seeking waiver/substitutions of academic program requirements. Please contact your advisor.
Replacement/Duplicate Diploma - Online ordering of duplicate or replacement diplomas, including certified copies for the Apostille process.
Senior Check Forms - Can be accessed from your Degree Works audit after applying to graduate.
Transcript Requests - Please see our Transcripts page. If you are going overseas and need a notarized transcript, please refer to the Apostille process.

FERPA & Privacy

FERPA Acknowledgement Form - Student Employee/Teaching Assistant - Should be completed by students who, by nature of their assignment, may have access to educational records of SUNY Oswego students. You must have your Oswego email open in the same browser that you are using to submit this form.
FERPA Authorization to Release Student Record Information (One-Time Release) (PDF) - Complete and submit this form to allow a one-time release of specific non-directory information from your student record to a third party. Commonly used to release information to lawyers, courts, law enforcement agencies, etc.
FERPA Confidentiality/Directory Exclusion Request (PDF) - Complete and submit this form to prevent the release of information about you or your enrollment at Oswego, including the publishing of your name in the campus directory. Please note—by its nature, filing this request will make certain services unavailable to you. Please read and consider carefully.
FERPA Revocation of Confidentiality/Directory Exclusion (PDF) - Complete and submit this form used to remove a previously requested Confidentiality/Directory Exclusion.
FERPA Revocation of Student Records Access (PDF) - Complete and submit this form to revoke previously authorized third-party access to non-directory student record information.
FERPA Student Information Release - Letter of Recommendation (PDF) - A release of student information form to authorize the inclusion of non-directory information in a letter of recommendation.
FERPA Student Records Access Authorization - To provide online access to information found in myOswego, students can assign a proxy using proxy access.

Graduate Studies

Graduate Assistant MyOswego Authorization form
Taking Graduate Courses as an Undergraduate Student - Students who are undergraduate level seeking to take graduate courses must complete this form. You must have your Oswego email open in the same browser that you are using to submit this form. Please contact Graduate Studies if you have any questions regarding this form.

Health & Immunization

Immunization Forms - Available on the Health Services site.

Personal Information Updates

Change of Name Form - For updating legal name. Please refer to our FAQ “My legal name has changed - How do I update my records?” Requests for preferred first name display are processed under the SUNY Oswego preferred first name policy.
Change of SSN Form - Please refer to our FAQ “How do I update my SSN?”

Readmission & Withdrawal

Application for Readmission (Undergraduate)
College Withdrawal Form - Please refer to our FAQ “I need to drop all my courses for this semester - what do I do?”

Registration & Enrollment

Add Form - To request adding a course where you receive a registration error/restrictions for Instructor Permission, Classification, or Time Conflict, please contact the instructor, who may submit an online override. Overrides display on the “Check Your Registration Status” link in myOswego.
- To add an Independent Study/Research/Teaching Assistantship, please contact the course instructor. They will be able to submit the information online to add the course (you’ll be notified when complete).
- For Prerequisite errors/restrictions, please contact your advisor, who may submit an online Prerequisite Deviation.
- Students are charged a late fee for ADD requests after the official add period has ended.
Course Withdrawal Form - This form is available in myOswego (fall/spring semesters only) under the Registration tab. Used during the Course Withdrawal Period—see the college calendar for specific dates. The course withdrawal decision should always be made in consultation with your academic advisor. In addition to affecting academic progress, full-time students who withdraw from courses and drop below 12 credits in a semester may be subject to significant financial aid consequences. We advise that you contact the Financial Aid office before withdrawal if it will affect your full-time status. Appropriate course withdrawal fee(s) will be assessed.
Overload Approval Form - Contact your advisor to request permission to overload (register for more than maximum credits allowed in a semester). Approved overloads are processed the Friday prior to the start of the semester. Requests for overloads during Summer Sessions and Winter Session require the Dean's permission; contact the Dean of your college/school. Non-degree students should address their requests to Division of Extended Learning at [email protected].
Pass/Fail Option Form - To take a course for pass/fail, rather than a letter grade. This option is available for degree-seeking juniors and seniors and non-degree students. Students should review this option with their advisor. The advisor will submit the request form to the Registrar's Office during the add period. No Pass/Fail option requests for semester (or quarter) courses are considered after the add deadline for semester (or quarter) courses.
Students may request the Pass-Fail option for no more than one course in any marking period, which includes any regular semester, or Summer Session. Students may take a maximum of four (4) courses (or 12 credit hours) on a Pass-Fail basis during their entire degree program. Please see the official catalog for the full policy regarding pass/fail.
Prerequisite Deviation Form - For requesting a course prerequisite waiver. Please contact your advisor, who can submit the form electronically. For background, please read Prerequisite Policy Information.

Transfer Credit & Off-Campus Study

Off Campus Study Approval Form (PDF) - To take academic coursework at another institution and have the credit applied to your Oswego degree. Note: For Graduate level transfer credit, please refer to the Graduate Studies site.

Contact

Phone: 315.312.2136

Email: [email protected]

Office Hours

Mon-Fri 8 am–4:30 pm
Phone Availability: Mon–Fri, 8:15 am–4:15pm

Mailing Address

Registrar's Office
301 Culkin Hall
7060 State Route 104
Oswego, NY 13126