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Ordering Replacement Diplomas

Request a replacement or duplicate diploma online. For international document authentication, see the Apostille process, outlined below. If you're a new graduate, find information about receiving your diploma on our Apply to Graduate page. 

Please Note

  • The SUNY Oswego Registrar's Office will be working remotely from December 22nd, 2025 thru January 16th, 2026 as part of the campus energy savings initiative.
  • Apostille transcript requests will not be available for ordering until January 16th, 2026.
  • The office will be closed December 24th to 26th, December 31st and January 1st.

Ordering Diplomas via Michael Sutter

Order through Michael Sutter Company

Students may request diplomas 24/7 online. Please note: Requests by phone, fax or email cannot be accepted. If you have additional questions about replacement diploma ordering, please call the Registrar's Office at 315.312.2275.

Costs

  • e-Diploma: $8 (An eDiploma is a signed and certified PDF of your diploma)
  • Printed diploma: $15
  • Apostille diploma: $25 

Holds and Restrictions

Students with holds on their accounts may be blocked from requesting replacement diplomas. Please review your hold status and clear any issues before ordering.

  • Login to myOswego
  • Select the Registration tab
  • Select View Holds
  • Hold information also appears on your Student Profile

Apostille: International Document Authentication

Apostille transcript and diploma requests will not be available for ordering untill January 16th, 2026.

The Apostille process authenticates the legality of documents exchanged between participating nations. Students and alumni traveling overseas for work may be asked to provide diplomas and/or transcripts through this process. It's very important to be sure you require the Apostille before ordering. Check with your employer or school first to confirm exactly what is required.

What May Be Required

  • Some schools or agencies may only require a notarized document with a college seal.
  • Others may need an official Apostille from New York State.
  • In many cases, an authenticated e-diploma is accepted instead of an Apostille diploma. E-diplomas can be authenticated online, eliminating the need for a paper Apostille diploma.

How to Order Authenticated Documents

Diplomas

Authenticated duplicate diplomas can be ordered online through the Michael Sutter Company.

Be sure to select "Notary Service Added" during checkout.

Transcripts

Authenticated transcripts can be ordered online through Parchment. Choose "Regular Request - Apostille Transcript" and select "Myself" as the recipient. Allow up to 2 weeks for processing after submitting your signed authorization form.

Cost: $17 (includes U.S. mail).

Completing the Apostille Process

Materials requested for the Apostille process will be notarized and authenticated as follows:

  • SUNY Oswego will notarize your documents.
  • Documents are then sent to the Oswego County Clerk for authentication.
  • You are responsible for submitting documents to the NYS Department of State.

Note: If your country does not accept state-level authentication, you may also need to contact the U.S. Department of State for further authentication.

Questions?

For questions about the Apostille process, call the Registrar’s Office at 315.312.2275.

Contact

Phone: 315.312.2136

Email: [email protected]

Office Hours

Mon-Fri 8 am–4:30 pm 
Phone Availability: Mon–Fri, 8:15 am–4:15pm

Mailing Address

Registrar's Office
301 Culkin Hall
7060 State Route 104
Oswego, NY 13126