Summer Housing and Dining License

Residence in University housing brings with it many benefits and certain legal obligations and  responsibilities. This document constitutes the license between the Student and the University. By  the Student's submission of this License to the University, the Student is accepting and agreeing to  comply with the terms and conditions of the License, and with all University policies and procedures  as outlined in the Student Handbook which contains the Student Code of Conduct, the Resident Student Handbook, and the Oswego Forward website. Submission of this License electronically via  the University's housing web portal shall have the same legal force and effect as if the License had  been physically signed and submitted by mail or in person. The License, including other material 
incorporated by link or reference, is subject to change as deemed necessary by the College without  prior notice. 
All students are expected to activate and use their assigned SUNY Oswego email account. License correspondence will take place via the SUNY Oswego email assigned to the Student and the  Student is considered duly notified upon transmission of information by the University 

The University cannot and does not assume responsibility for personal accident, injury, or illness to  residents, guests or visitors, or for damage, theft, or loss of personal property, and the Student  hereby releases the University, its trustees, officers, agents, faculty and employees from any  liability on account of any accident, injury, illness, property damage, theft, or loss not caused by the  University's gross negligence or intentional act or omission. The University will not reimburse the Student or their parents/guardians for damaged, lost, or stolen personal property. Students are  encouraged to protect themselves from loss by purchasing appropriate insurance, as students are  not covered under the University’s property and fire insurance policy. In that regard, students  should review any homeowner's policy that the student or student's family might have to determine  whether the contents of the student's University room are already covered or could be covered with  a relatively inexpensive policy rider or should purchase renter’s insurance. When students consider  this insurance protection, they should keep in mind the replacement cost of such items as  computers, jewelry, musical instruments, electronics, books, calculators, clothes and shoes, and  sports equipment. 

The University cannot guarantee against temporary failures of utility systems or defects caused by  ordinary wear and tear. Instead, the University's responsibility is limited to the exercise of best  efforts to provide clean, safe lodging for students with utilities in good working order. Every effort will  be made to complete maintenance in a timely manner. The University plans ongoing maintenance  for its facilities and other systems throughout the year. When this maintenance impacts residence  hall spaces, prior notice will be sent out via email. When maintenance is needed in an emergency fashion, notice may not be able to be provided and residential spaces will be entered by University  officials to perform that maintenance. 

Credits or rebates of housing charges are not given to the Student when maintenance or pest  control is being done to the student room, suite, or townhouse. The Student may be moved to an  available vacancy in on-campus housing either on a temporary basis or permanent basis. Students  who are reassigned on a permanent basis are required to pay the cost of the assigned space. 

University custodial staff members are responsible for cleaning community bathrooms in  traditional residence halls. Students residing in suite-style housing or townhouses are  responsible for maintaining their own bathroom areas. 

All matriculated students enrolled in classes, participating in university approved research, or interning  for a class may reside in SUNY Oswego residence Halls during the summer break period if they are in  good academic, financial, and disciplinary standing with the University. Students who are employed with  the campus or have an extenuating circumstance may live on campus with the written permission of  Residence Life and Housing. Students are expected to abide by all student policies and procedures. 

Students' conduct records will be reviewed prior to permission being granted. If approved, any violation  of the Code of Conduct may result in the immediate removal of the student from on-campus housing. 

Students are required to inform Residence Life and Housing if their student status changes. 

Standard Occupancy: Refers to the number of individuals a specific type of room was designed to  accommodate.

Standard Occupancy for each room type is:

• Single Room: one student
• Double Room: two students
• Triple Room: three students
• The Village: Single room in a 4 or 6 person townhouse 

Plus Occupancy: Standard Occupancy plus one (such as three persons in a double room, four persons  in a triple room, etc.). 

We recognize that some students may require accommodations based on personal circumstances.  Students are encouraged to submit accommodations requests in a timely manner. Students should  submit a Request for Medical Housing Accommodation for review at least 60 business days prior to  the start of the semester. While the University will attempt to review all such requests, note that any  request received later than 60 business days prior to the start of the semester may not be able to be accommodated due to limited space availability. For more information about the housing  accommodation process or to learn about other accommodations students can visit the SUNY Oswego Accessibility Resources webpage. 

The Housing Application process timeline varies for each student population. Housing options,  application deadlines, and detailed instructions about the application process can be found on the  Residence Life and Housing website. 

License Binding Dates 

A submitted housing application is a legally binding agreement with SUNY Oswego which conveys financial obligations. 

Request for Release from License 

All requests for release from the License must be submitted via email to Residence life at [email protected] with documented proof of the circumstances related to the release request. If these circumstances change after the Student is released from the License, the release will become invalid and the Student will again be obligated to the terms of the Housing and Dining License. Students may not  request release from the License based on disciplinary action.

Housing and Dining Rates 

The Student’s housing and dining rates are based on their year of first matriculation at SUNY Oswego, occupancy type, and meal plan selected in accordance with the Oswego Guarantee. The  specific residence hall building to which the student is assigned does not influence room rates. The  Oswego Guarantee does not apply to break or summer housing and dining rates. 

Duration of Agreement 

Residents who have pre-registered for housing accommodations may sign into the residence hall 
on Sunday of the first week for which they have prepaid their charges. Residents may register  between noon and 6:00 p.m. No one may assume occupancy before noon, May 18, 2025 or stay  after 6:00 p.m. August 10, 2025. {Also see section PAYMENT OF FEES). When terminating  occupancy, residents must do so by noon on the Saturday their agreement expires. The student  properly terminates occupancy by: (1) completing a check-out form at the residence hall office, (2)  removing all belongings from their room, (3) having the room inspected by a residence hall staff  member, (4) returning room inspection form and room key to the residence hall desk, (5) paying all  debts owed to the college, (6) terminating services related to occupancy of the room, for example  refrigerator. 

Payment of Fees 

Full payment of room and board fees must be made before actual occupancy. 

Request for Release from License 

Residents who wish to be released from the license earlier than the period for which they have paid  may apply for release to the Associate Director for Residence Life and Housing. Partial weeks will  not be refunded or prorated if the resident departs early. 

Appeals 

If a request for release is denied, the student may submit a written appeal to the Assistant Vice  President for Residence Life and Housing. The appeal and all supporting documentation must be  submitted by email to Residence Life and Housing within five business days of the date of the original  decision. A student whose request for release is denied is responsible for the cost of the assigned  space and the applicable dining charge through the remainder of the academic year even if they  choose to vacate the assigned room and live elsewhere. 

Request for Release Ineligibility 

If a student is suspended from on-campus housing and/or the University, the student remains bound to  the License and will be responsible for the full cost of their housing and dining license for the remainder  of the semester in which disciplinary action is finalized. 

Billing Procedures 

Students are billed the standard occupancy rate for their assigned space on the first day of each  summer session they have assigned occupancy. 

Damages 

Residents will be held responsible for the condition(s) of their room(s) and the furnishings in their  room(s) and for any loss or damage other than normal wear that may occur during occupancy. All  occupants of a room may be held equally responsible for losses or damages to it or its furnishings  and/or fixtures-including repair and all reasonable expenses resulting there from. Assessment for  damage or missing property shall be made in accordance with the schedule of charges prepared by the Housing Office. Items not covered by this schedule will be evaluated either through proration of  depreciation or the cost in labor and materials to restore them. 

Residential facilities may be occupied only by the resident(s) assigned to that community as outlined in the Use of Residential Facilities, Rules Governing Residential Facilities and Covid-19 Safety Requirements sections of the Resident Student Handbook. Information pertaining to the Use, Care, and Responsibility for Room and Furnishing is also available in the handbook. 

The University may reassign a vacant space in a room or townhouse at any time. While efforts are  made to notify students of any changes, a new roommate may be assigned without prior notification. 

The University reserves the right to change or cancel a student's room assignment without prior  notification under the following circumstances. Unless a request for release is approved, the student  remains bound to the License. 

• The student is dismissed for academic reasons.
• The student fails to pay University bills by the established deadlines.
• The student is not properly registered at the end of the course add period for the semester  or session in which they have applied for housing. In this case, the student may reapply  for housing if they subsequently re-enroll for classes, but housing will not be guaranteed.
• The student fails to move in and/or occupy the assigned residence hall space by the start  of classes. Residence Life and Housing may reassign them to another space or place the  student on the waitlist.
• The student fails to comply with any provision, policy, rule or regulation.
• The student is assigned to an ADA room and does not have a documented ADA need; the  Student may be reassigned to accommodate one who does.
• The student behavior in a section of a residence hall is judged to be disruptive to the  community; all or some students may be relocated to restore order. 
   

Students are required to vacate, return all keys to a Residence Life and Housing in-hall staff  member, remove all personal belongings from residence hall space and complete move-out  obligations (see below) within 24 hours of completing their last final examination or by the  scheduled closing time, whichever comes first. At the conclusion of the license period, students  must remove all personal belongings from the residence hall space and return all keys by the  designated time.
Students who have been released from their License during the break period must vacate their  residence hall room or townhouse within 48 hours of the approved date of release. The meal plan  will cease on the day the student vacates their assignment, unless they notify the ID and Meal Plan Office of their desire for it not to be canceled. When a student is granted a release, any room  charges paid in excess will be credited to the Student's account. Prorated amounts are credited by  week, not by day. The effective release date is the date when all of the following move-out  obligations have been met: 

• Personal belongings have been removed.,
• Keys have been returned to a RLH staff member.
• The on-campus assignment has been inspected by a RLH staff member.
• The resident officially checks out of the room 

NOTE: The University does not accept responsibility for items left in the on-campus space after the  departure deadline. The room is expected to be clean and in a similar physical condition upon  departure as it was for arrival. Removal of abandoned student property, excessive cleaning needs,  and/or damage to University property will result in charges being placed on the student's account 

Security is the responsibility of all students, and students are personally responsible for abiding by the  security policies pertaining to residence halls. Actions that compromise the security of residence or  living areas will subject the individuals responsible to disciplinary action and related fees. The  University will enter resident spaces as needed to ensure the safety and security of the individual  space or the building. 

We expect that all members of the residence hall community—residents, staff and visitors—act in a  manner that demonstrates respect and consideration for those around them, including respect and  consideration for the health and safety of all community members. All residential students are  prohibited from creating a health or safety hazard within residence halls and dining centers and the  University may request or require a resident to leave the residence hall if their continued presence  in the housing community poses a health or safety risk for community members. Residential  students are required to comply with health and safety laws, orders, ordinances, regulations and  health and safety guidance adopted by the University as it relates to public health crises, including  COVID-19. Adherence to health and safety requirements applies to all residents, staff and visitors  and extends to all aspects of residential life, including bedrooms, bathrooms, community kitchens,  lounges, computer rooms, courtyards and other common spaces. 

Students living in all residence halls are required to maintain a resident dining plan for the duration  of their stay during the summer session. Students with dining plans agree to the terms of the Dining  Services License.

Students will be billed $30 per day for each day assigned to resident housing. When a resident dining  center is not open (May 18th through June 9th), students will receive $30.00 per day in Laker Dining  Dollars. Laker Dining Dollars can be used in any open retail location or any of our off-campus vendors.

When a resident dining center is open (June 10th through August 19th) students will receive 2 meal  swipes and $5.00 in Laker Dining Dollars for each day. Fall meal plans begin with dinner on August 20, 2025. For questions or more information, contact the ID and Meal Plan Office, 503 Culkin Hall, 315-312- 2588, or email [email protected]. 

Exemptions 

Students desiring an exemption from the meal plan requirement for any documented  accommodation must submit a Request for Meal Plan Exemption form with required documentation  to the Registered Dietician by the end of the housing application deadline for consideration and are not guaranteed. 

Unused Meals and Dining Dollars

• Meal swipes do not roll over into the fall semester and will expire on August 20, 2025.
• Laker Dining Dollars, whether included as part of the meal plan or purchased as additional funds,  roll over from summer to fall, provided a fall academic meal plan is purchased.
• Meal plans and Laker Dining Dollars are non-refundable per New York State Tax Law.

Eligibility 

A reduction of graded course credit hours does not release the student from the License. See  Eligibility requirements for additional information. 

We recognize that some students may require accommodations based on personal  circumstances. Students are encouraged to submit an accommodation request in a timely  manner. While the College will attempt to review all such requests in a timely manner, students  should submit a Request for Medical Dining Accommodation for review at least 60 business days  prior to the start of the semester. For more information about the dining accommodation process  or to learn about other accommodations students can visit the SUNY Oswego Accessibility Resources webpage. 

 

Students are billed on the first day of classes for the rate of their selected fall meal plan. If no meal plan is selected, the default option is the Green Unlimited plan. A student who changes their meal  plan after the first day of classes will have prorated adjustments applied to their account. Prorated  amounts are calculated by week of occupancy/vacancy, not by day. 

A student may request a release from just the dining license for documented reasons. A request for  release from just the Dining Meal License does not release the student from the Housing License.  All requests for release from the Dining License must be submitted via the Meal Plan Exemption form with documented proof of the circumstances related to the release request. If these circumstances change after the Student is released from the License, the release will become invalid and the Student will again be obligated to the terms of the Dining License. Students may not  request release from the License based on disciplinary action. 

• If the request for release is approved 30 days prior to the first check-in date for the summer  semester, the student will be liable for one week of dining charges and no additional dining  charges.
• If the request for release is approved after the start of the summer term, the student will be  liable for associated dining charges prorated by-week based on the effective date of  approved release plus one week. 

Requests for release will be acted upon by Dining Services in consultation with appropriate offices  and necessary verification of information provided. Decisions are made solely on the basis of the  documentation submitted to Dining Services and whether the justification for release meets  acceptable circumstances. 

Other Releases 

Students generally will not be released from their license unless they can set forth one of the  circumstances described above. Approval of releases is within the sole discretion of Dining  Services. If approved for release, the student will be liable for associated dining charges prorated  by-week based on the effective date of approved release plus one week. 

Appeals 

If a request for release is denied, the student may submit a written appeal to the Executive  Director of Auxiliary Services. The appeal and all supporting documentation must be submitted  by email to Auxiliary Services within five business days of the date of the original decision. A  student whose request for release is denied is responsible for the cost of the applicable dining  charge through the remainder of the academic year even if they choose to not use their meal  plan. 

 

This license is binding for all summer sessions unless otherwise indicated. In order to live in University housing, each student must accept the terms of the Housing and Dining License. Such acceptance can be declared electronically at myhousing.oswego.edu. All regulations and provisions herein shall remain in effect unless changed or modified by official written notice from the Assistant Vice President for  Residence Life and Housing or their designee, the Chief Administrative Officer, and/or the Board of Trustees. 

Force Majeure 

If the University is unable to perform its obligations hereunder, or if such performance is hampered,  interrupted, or rendered impossible, hazardous or interfered with by reason of fire, casualty, lockout,  act(s) of god, riots, strikes, labor difficulties, epidemics, pandemics, earthquakes, any act or order of any public authority, administrative or judicial regulations, order or decree or by any local, state, or  national emergency, or any other cause or event beyond SUNY Oswego control, then the University shall be excused from performance of this License and will not have any liability in connection herewith

I do hereby acknowledge that I have read and understand the foregoing articles. I agree to take  residence in residence halls for the summer 2025 break period and to abide by all terms,  conditions, regulations and procedures stated in or referred to in the Housing and Dining License.