Summer Housing and Dining License

Residence in University housing brings with it many benefits and certain legal obligations and responsibilities. This document constitutes the license between the Student and the University. By the Student's submission of this License to the University, the Student is accepting and agreeing to comply with the terms and conditions of the License, and with all University policies and procedures as outlined in the Student Handbook which contains the Student Code of Conduct, and the Resident Student Handbook. Submission of this License electronically via the University’s housing web portal shall have the same legal force and effect as if the License had been physically signed and submitted by mail or in person. The License, including other material incorporated by link or reference, is subject to change as deemed necessary by the University without prior notice.
All students are expected to activate and use their assigned SUNY Oswego email account.
License correspondence will take place via the SUNY Oswego email assigned to the Student and the MyHousing Portal and the Student is considered duly notified upon transmission of information by the University
 

The University cannot and does not assume responsibility for personal accident, injury, or illness to residents, guests or visitors, or for damage, theft, or loss of personal property, and the Student hereby releases the University, its trustees, officers, agents, faculty and employees from any liability on account of any accident, injury, illness, property damage, theft, or loss not caused by the University's gross negligence or intentional act or omission. The University will not reimburse the Student or their parents/guardians for damaged, lost, or stolen personal property. Students are encouraged to protect themselves from loss by purchasing appropriate insurance, as students are not covered under the University’s property and fire insurance policy. In that regard, students should review any homeowner's policy that the student or student's family might have to determine whether the contents of the student's University room are already covered or could be covered with a relatively inexpensive policy rider or should purchase renter’s insurance. When students consider this insurance protection, they should keep in mind the replacement cost of such items as computers, jewelry, musical instruments, electronics, books, calculators, clothes and shoes, sports equipment, etc.

The University cannot guarantee against temporary failures of utility systems or defects caused by ordinary wear and tear. Instead, the University's responsibility is limited to the exercise of best efforts to provide clean, safe lodging for students with utilities in good working order. Every effort will be made to complete maintenance in a timely manner. The University plans ongoing maintenance for its facilities and other systems throughout the year. When this maintenance impacts residence hall spaces, prior notice will be sent out via email. When maintenance is needed in an emergency fashion, notice may not be able to be provided and residential spaces will be entered by University officials to perform that maintenance.

Credits or rebates of housing charges are not given to the Student when maintenance or pest control is being done to the student room, suite, or townhouse. The Student may be moved to an available vacancy in on-campus housing either on a temporary basis or permanent basis. Students who are reassigned on a permanent basis are required to pay the cost of the assigned space.

University custodial staff members are responsible for cleaning community bathrooms in traditional residence halls. Students living in suite-style housing or townhouses are responsible for cleaning and maintaining their own bathroom and common areas. In addition, townhouse residents must maintain all shared spaces, including kitchens and other common areas.

All matriculated students enrolled in classes, participating in university approved research, or interning for a class may reside in SUNY Oswego residence Halls during the summer break period if they are in good academic, financial, and disciplinary standing with the University. Students who are employed with the campus or have an extenuating circumstance may live on campus with approval of the Assistant Vice President of Residence Life and Housing or designee. All campus residents are expected to abide by all student policies and procedures as outlined in the Student Handbook, Residence Life Policies and Procedures, and the Resident Student Handbook. 

Students are required to inform Residence Life and Housing if their student status changes.

Students residing on campus during the summer academic period will be assigned to double rooms without roommates, based on housing demand. However, the University reserves the right to increase room occupancy as needed. Room assignments will be managed by Residence Life and Housing and finalized before move-in.

For the Summer academic period, the summer residence hall will open on Sunday, May 17, 2026, and close on Friday, August 14, 2026. Students returning for the Fall semester will transition to their permanent Fall assignments on August 9, 2026. The first and last meals served for this period are listed on the Residential Dining website.

We recognize that some students may require reasonable medical housing accommodations to ensure they have equal access to the benefits of on-campus housing.

Students requiring medical housing accommodations are encouraged to submit a Request for Medical Housing Accommodation to the Office of Accessibility Resources. 

All medical housing accommodations must be reviewed, updated, and renewed annually as outlined on the Housing Accommodation webpage. For more information about the medical housing accommodation process and timeline or to learn about other accommodations students can visit the SUNY Oswego Accessibility Resources webpage.
 

License Binding Dates 

A submitted housing application is a legally binding agreement with SUNY Oswego which conveys financial obligations. 

Summer Housing Rates

The housing rates for the summer academic period are as follows:

• Daily rate: $35 per night per student
• Weekly Rate: $210 per week per student
• Monthly Rate: $700 per month per student

Resident students are charged a weekly rate based on their actual dates of occupancy (move-in to move-out).

Summer Dining Rates

All students residing in summer housing must carry a summer meal plan, the summer meal plan rate is $30 per day. For any questions contact Dining Services at [email protected]. 

Duration of Agreement 

Residents who have pre-registered for summer housing must check in to the residence hall on Sunday during the first week for which they have prepaid their charges. Check-in is open from noon to 6:00 p.m. unless otherwise specified by Residence Life and Housing. 

Please note:

• Students transitioning to summer housing from the previous Spring semester, are not permitted to move in to their summer assignment before 9:00 a.m. on Sunday, May 17, 2026.
• Summer Housing Occupancy ends at 6:00 p.m. on Friday, August 14, 2026 for students in summer academic classes, however, students may choose to move out before this date (Housing fees will be adjusted accordingly). Students returning for the Fall semester will transition to their permanent Fall assignments on Sunday, August 9, 2026.

Payment of Fees 

Full payment of residential and dining fees must be made before actual occupancy begins.

Request for Release from License 

All requests for release from the Summer Housing and Dining License must be submitted through the MyHousing Portal. Residents seeking an early release from their license may apply via the portal; however, please note that partial weeks will not be refunded or prorated if a resident departs before the end of their paid period.

Appeals 

If a request for release is denied, the student may email a written appeal to the Assistant Vice President for Residence Life and Housing or designee via [email protected].The appeal and all supporting documentation must be submitted by email to Residence Life and Housing within five business days of the date of the original decision. A student whose request for release is denied is responsible for the cost of the assigned space and the applicable dining charge through the remainder of the summer even if they choose to vacate the assigned room and live elsewhere.

Request for Release Ineligibility 

If a student is suspended from on-campus housing and/or the University, the student remains bound to the License and will be responsible for the full cost of their housing and dining license for the remainder of the summer in which disciplinary action is finalized.

Billing Procedures 

Students are billed the summer rate for their assigned space on the first day of each summer session they have assigned occupancy.

Damages 

Residents will be held responsible for the condition(s) of their room(s) and the furnishings in their room(s) and for any loss or damage other than normal wear that may occur during occupancy. All room occupants may share equal responsibility for any damages or losses to the room, its furnishings, or fixtures. This includes covering repair costs and any associated reasonable expenses. Assessment for damage or missing property shall be made in accordance with the schedule of charges prepared by the Housing Office. Items not covered by this schedule will be evaluated either through proration of depreciation or the cost in labor and materials to restore them.

Residential facilities may be occupied only by the resident(s) assigned to that community as outlined in the Use of Residential Facilities, Rules Governing Residential Facilities section of the Resident Student Handbook. Information pertaining to the Use, Care, and Responsibility for Room and Furnishing is also available in the handbook.

The University reserves the right to change or cancel a student's room assignment without prior notification under the following circumstances. Unless a request for release is approved, the student remains bound to the License.

• The student is dismissed for academic reasons.
• The student fails to pay University bills by the established deadlines.
• The student is not properly registered at the end of the course add period for the semester or session in which they have applied for housing. In this case, the student may reapply for housing if they subsequently re-enroll for classes, but housing will not be guaranteed.
• The student fails to move in and/or occupy the assigned residence hall space by the start of classes. Residence Life and Housing may reassign them to another space or place the student on the waitlist.
• The student fails to comply with any provision, policy, rule or regulation.
• The student is assigned to an ADA room and does not have a documented ADA need; the Student may be reassigned to accommodate one who does.
• The student behavior in a section of a residence hall is judged to be disruptive to the community; all or some students may be relocated to restore order.

Students attending summer sessions that conclude on Friday, August 14, 2026, who are not returning for the Fall 2026 semester, must vacate their rooms within 24 hours of their last final exam or by 10:00 AM on August 15, 2026, whichever comes first. All other summer residents not returning for the Fall must move out by Sunday, August 9, 2026, or within 24 hours of their last final exam, whichever comes first.

At the conclusion of the license period, all students are required to remove all personal belongings, complete all move-out obligations (see below), and return all keys directly to a Residence Life and Housing in-hall staff member.

The meal plan will cease on the day the student vacates their assignment, unless they notify the ID and Meal Plan Office of their desire for it not to be canceled. When a student is granted a release, any room charges paid in excess will be credited to the Student's account. Prorated amounts are credited by week, not by day. The effective release date is the date when all of the following move-out obligations have been met:

• Personal belongings have been removed.,
• Keys have been returned to a RLH staff member.
• The on-campus assignment has been inspected by a RLH staff member.
• The resident officially checks out of the room

NOTE: The University does not accept responsibility for items left in the on-campus space after the departure deadline. The room is expected to be clean and in a similar physical condition upon departure as it was for arrival. Removal of abandoned student property, excessive cleaning needs, and/or damage to University property will result in charges being placed on the student's account.
 

Students are required to vacate, return all keys to a Residence Life and Housing in-hall staff  member, remove all personal belongings from residence hall space and complete move-out  obligations (see below) within 24 hours of completing their last final examination or by the  scheduled closing time, whichever comes first. At the conclusion of the license period, students  must remove all personal belongings from the residence hall space and return all keys by the  designated time.
Students who have been released from their License during the break period must vacate their  residence hall room or townhouse within 48 hours of the approved date of release. The meal plan  will cease on the day the student vacates their assignment, unless they notify the ID and Meal Plan Office of their desire for it not to be canceled. When a student is granted a release, any room  charges paid in excess will be credited to the Student's account. Prorated amounts are credited by  week, not by day. The effective release date is the date when all of the following move-out  obligations have been met: 

• Personal belongings have been removed.,
• Keys have been returned to a RLH staff member.
• The on-campus assignment has been inspected by a RLH staff member.
• The resident officially checks out of the room 

NOTE: The University does not accept responsibility for items left in the on-campus space after the  departure deadline. The room is expected to be clean and in a similar physical condition upon  departure as it was for arrival. Removal of abandoned student property, excessive cleaning needs,  and/or damage to University property will result in charges being placed on the student's account 

Security is the responsibility of all students, and students are personally responsible for abiding by the security policies pertaining to residence halls. Actions that compromise the security of residence or living areas will subject the individuals responsible to disciplinary action and related fees. The University will enter resident spaces as needed to ensure the safety and security of the individual space or the building.

All members of the residence hall community—residents, staff and visitors—are expected to act in a manner that demonstrates respect and consideration for those around them, including respect and consideration for the health and safety of all community members. All residential students are prohibited from creating a health or safety hazard within residence halls and dining centers and the University may request or require a resident to leave the residence hall if their continued presence in the housing community poses a health or safety risk for community members. Residential students are required to comply with health and safety laws, orders, ordinances, regulations and health and safety guidance adopted by the University as it relates to public health crises. Adherence to health and safety requirements applies to all residents, staff and visitors and extends to all aspects of residential life, including bedrooms, bathrooms, community kitchens, lounges, computer rooms, courtyards and other common spaces.

Students living in all residence halls are required to maintain a resident dining plan for the duration of their stay during the summer session. Students with dining plans agree to the terms of the Dining  Services License.

Students will be billed $30 per day for each day assigned to resident housing. When a resident dining center is not open (May 18th through June 9th), students will receive $30.00 per day in Laker Dining  Dollars. Laker Dining Dollars can be used in any open retail location or any of our off-campus vendors.

When a resident dining center is open (May 17th through August 2nd students will receive 2 meal swipes and $5.00 in Laker Dining Dollars for each day. Fall meal plans begin with dinner on August 3, 2026. For questions or more information, contact the ID and Meal Plan Office, 503 Culkin Hall, 315-312- 2588, or email [email protected]. 

Exemptions 

Students desiring an exemption from the meal plan requirement for any documented accommodation must submit a Request for Meal Plan Exemption form with required documentation to the Registered Dietitian by the end of the housing application deadline for consideration, and are not guaranteed. 

Unused Meals and Dining Dollars

Unused Meals and Dining Dollars, provided a fall academic meal plan is purchased will roll over to the fall semester. If a meal plan is not purchased for the fall semester, both will expire on August 21, 2026.

• Meal plans and Laker Dining Dollars are non-refundable per New York State Tax Law.

Eligibility 

A reduction of graded course credit hours does not release the student from the License. See  Eligibility requirements for additional information. 

We recognize that some students may require accommodations based on personal circumstances. Students are encouraged to submit an accommodation request in a timely manner. While the University will attempt to review all such requests in a timely manner, students should submit a Request for Medical Dining Accommodation for review at least 60 business days prior to the start of the semester. For more information about the dining accommodation process or to learn about other accommodations, students can visit the SUNY Oswego Accessibility Resources webpage. 

 

Students are billed on the first day of classes of summer for the rate of their selected summer meal plan. Students are billed at a rate of $30 per day. 

A student may request a release from just the dining license for documented reasons. A request for release from just the Dining Meal License does not release the student from the Housing License. All requests for release from the Dining License must be submitted via the Meal Plan Exemption form with documented proof of the circumstances related to the release request. If these circumstances change after the Student is released from the License, the release will become invalid, and the Student will again be obligated to the terms of the Dining License. Students may not request release from the License based on disciplinary action. 

• If the request for release from a summer meal plan is approved before the first date of active meal plans before the Monday following Spring Commencement, the student will not be charged any dining fees.
• If the request for release is approved after the first date of active meal plans for the summer semester, the student will be responsible for dining charges prorated through the effective date the release is granted.

Requests for release will be acted upon by Dining Services in consultation with appropriate offices and with necessary verification of information provided. Decisions are made solely on the basis of the documentation submitted to Dining Services and whether the justification for release meets acceptable circumstances. 

Other Releases 

Students generally will not be released from their license unless they can set forth one of the circumstances described above. Approval of releases is within the sole discretion of Dining Services. If approved for release, the student will be liable for associated dining charges prorated by-week based on the effective date of approved release plus one week. 

Appeals 

If a request for release is denied, the student may submit a written appeal to the Executive Director of Auxiliary Services. The appeal and all supporting documentation must be submitted by email to Auxiliary Services within five business days of the date of the original decision. A student whose request for release is denied is responsible for the cost of the applicable dining charge through the remainder of the academic year, even if they choose not to use their meal plan. 

 

This license is binding for all summer sessions unless otherwise indicated. In order to live in University housing, each student must accept the terms of the Housing and Dining License. Such acceptance can be declared electronically at myhousing.oswego.edu. All regulations and provisions herein shall remain in effect unless changed or modified by official written notice from the Assistant Vice President for Residence Life and Housing or their designee, the Chief Administrative Officer, and/or the Board of Trustees. 

Force Majeure 

If the University is unable to perform its obligations hereunder, or if such performance is hampered,  interrupted, or rendered impossible, hazardous or interfered with by reason of fire, casualty, lockout, act(s) of god, riots, strikes, labor difficulties, epidemics, pandemics, earthquakes, any act or order of any public authority, administrative or judicial regulations, order or decree or by any local, state, or  national emergency, or any other cause or event beyond SUNY Oswego control, then the University shall be excused from performance of this License and will not have any liability in connection herewith

I do hereby acknowledge that I have read and understand the foregoing articles. I agree to take residence in residence halls for the summer 2026 break period and to abide by all terms,  conditions, regulations, and procedures stated in or referred to in the Housing and Dining License.