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Policies and Procedures

Campus Recreation has established a variety of policies and procedures to ensure all participants enjoy a fun and safe experience while using our facilities. We strongly recommend participants take a few moments to review these rules and guidelines. 

If you have any questions, please don't hesitate to the contact Campus Recreation, [email protected]. 

General Guidelines for All Facilities

Fire alarms

Whenever a fire alarm is sounded, immediate evacuation of the building is the appropriate response. If there is a fire alarm while you are using the facilities, you must immediately leave the center through the nearest exit door and remain outside until it has been announced that it is safe to enter the center.

Photography and Videography

Photography and videography are prohibited within Campus Recreation Facilities unless permission is granted.

Film/Photo Location Release Form

Campus Recreation Filming Guidelines:

  • Restricted Areas: Filming is strictly prohibited in bathrooms, locker rooms, and pool areas. If these spaces are required, special arrangements may be requested through Campus Recreation, but availability is not guaranteed.
  • Consent: All individuals being filmed must give their consent.
  • Area Access: You are not permitted to close or restrict access to the area being used for filming during open hours. Campus Recreation cannot control public use of these spaces during regular hours. Special arrangements for low-traffic times or closed hours may be possible, and additional fees may apply.
Structured activity in Facilities

Campus Recreation requires a reservation and prior approval for structured events or activities with more than six participants in our fitness centers and Lee Hall/ Swetman Gym Open Recreation facility hours. 

Activities at open recreation and fitness facilities must remain unstructured; tournaments and organized events are not allowed.

Pool Guidelines

  1. Swimmers may only use the pool when a certified lifeguard is on duty and can adequately cover the facility.
  2. Street shoes on the pool deck are strongly discouraged.
  3. Appropriate bathing attire must be worn.
  4. It is recommended that swimmers shower before entering the pool.
  5. Lifeguarding equipment and chairs are for the Lifeguards only.
  6. Persons showing evidence of skin diseases (poison oak, poison ivy, etc.), open cuts, bandaged wounds, boils, inflamed eyes, discharging nasal or ear passages, colds, or any communicable diseases may not use the pool and are required to stay out of the pool area.
  7. No glass containers are allowed in the pool area at any time.
  8. No alcoholic beverages, drugs, or persons consuming, using, or under the influence of these items are permitted in the pool area.
  9. No chewing gum or food allowed on the pool deck or in the water.
  10. No diving is allowed.
  11. No running on the pool deck.
  12. No rough play, wrestling, dunking, pushing or piggyback riding in the pool.
  13. No use of foul or abusive language.
  14. Please return all pool toys and swimming aids to the proper storage area
  15. Do not hang on lane lines or float lines.
  16. Any other practices that are considered UNSAFE by the Lifeguard in or out of the water are not permitted.
  17. The required lifeguard/swimmer ratio is one (1) lifeguard for every 20 swimmers.
Day Pass Guidelines

Day Pass Guidelines

Day Pass Availability:

  • Eligible users can purchase day passes for a fee of $5 per guest, per pass.
  • Guests must create an account on DSE to complete the waiver and make the payment using their own device.
  • Upon entering the facility, guests must present the waiver and payment receipt to the facility attendant.

Participation Requirements:

  • All individuals participating in activities, regardless of age, must purchase a day pass.

Facility Access:

  • Campus Recreation reserves the right to deny entry to the facility and pool if capacity limits are reached.
  • Priority access to Campus Recreation facilities is as follows:
    1. Students
    2. Faculty/Staff
    3. Campus Affiliates
    4. Day pass users
  • Campus Recreation has the authority to revoke or deny access to anyone who fails to follow rules or guidelines.

Hours of Operation:

  • Hours are subject to change. Campus Recreation will make efforts to notify users in advance.
  • The most accurate and up-to-date schedule will be posted at the front desk.
  • Hours may vary during holidays, college breaks, or campus closures.

Additional Policies:

  • Campus Recreation is not responsible for lost, stolen, or damaged items.
  • Day pass users must be 17 years or older to access facilities. Those under 17 must be accompanied by a parent or guardian.

Parking Information:

  • No permit is required after 4 p.m. on weekdays or during weekends.
  • During weekday hours, a parking permit may be required. For day passes and parking visitor permits, refer to the parking website.

Fitness Center Guidelines

Access to Fitness Center using college ID

A college ID is required to gain access into the Fitness Center, NO EXCEPTIONS. If you have lost your college ID, please visit the ID office at 504 Culkin Hall to replace your lost ID. If you do not have your ID and cannot replace it at the time, you may bring another photo ID along with your ID number to gain access. Use of another persons ID to gain access to the Fitness Center will result in immediate suspension of membership of the person sharing their ID.

Fitness Center attire
  • Sneakers, socks, athletic pants/shorts, and t-shirts are considered appropriate attire.
  • Shirts should cover full chest, back and lower torso area (no sport bras only). 
  • Jeans are not permitted. Jeans often have studs, rivets and zippers which may tear the fabric on the benches.
  • Bare feet, socks only or sandals are NOT permitted (except during certain group exercise classes).
  • During winter months and rainy days, please bring a dry pair of shoes. The facility attendant on duty may deny access to Fitness Center if you do not have a dry pair of shoes.
Group exercise class cancellations

The Fitness Centers offer as many group exercise classes as possible with a limited number of qualified student instructors. There will be times when an group exercise instructor may not be able to instruct a class given personal, academic or medical reasons. At these times, the instructor will make every attempt to find another instructor to serve as a substitute for that class. There may be times when you attend a class with a substitute instructor. At other times, however, an instructor may not be able to find a substitute and the class will be cancelled. Please understand that the Fitness Centers are operated by student staff and cancellations are unavoidable given the limited number of qualified instructors available to the two Fitness Centers. In cases of cancellation, signs or notices will be posted in advance of the class. In addition, our social media sites (Facebook, Twitter, Instagram) will post an announcement about the cancellations of classes. Please feel free to call the Fitness Centers the day of a class to check on availability.

Food and beverages

Other than water bottles, food and beverages are not allowed in the fitness centers. It should also be noted that water fountains are located near each center if you do not choose to bring water with you to the centers.

Health and safety

If you have the flu, a cold, or any other contagious illness, please do not use the Fitness Centers. Using the Fitness Centers with a contagious illness puts you and all other members at risk. Illness causes an individual's system to become weaker and the likelihood for injury increases significantly when training under these conditions. Furthermore, given the nature of physical training, the transmission of contagious diseases occurs quite readily. Bottles of disinfectant and paper towels are available in both fitness centers for cleaning perspiration from the pads and benches. Please be courteous of fellow Fitness Center members and use the supplies provided in the areas that you use.

Inclement weather

During times of inclement weather and college class cancellations, the Fitness Centers will make every effort to remain open. There may be times, however, that a staff member is unable to make a shift due to weather conditions (especially in the early morning) and the Fitness Center will be closed. Please feel free to call either Fitness Center during these times to check on their status.

Injuries

Any member who incurs an injury or becomes dizzy/ill while using the centers should immediately contact a Fitness Center staff person for assistance. A first aid kit is kept at the front desk for minor injuries. In cases requiring more extensive first aid, fitness center staff will contact the appropriate persons for assistance. It is important that fitness center staff be notified of any cases of injury or illness so that proper procedures can be initiated. Athletic tape may only be used for minor injuries.

Lost and found

Articles lost in either fitness center are kept in the lost and found boxes located by the front desk as you enter the facility. The centers are not responsible for any lost or stolen articles or for any items left at the front desk while you are at the centers.

Parking options

All students, faculty and staff must follow proper campus parking policies. If you are an off-campus student, you may park near Cooper Fitness Center (Lot E-18 or E-8) after 3 p.m. on weekdays or anytime on weekends. Do not park in front of Glimmerglass Fitness Center or in University Police lot.

Using cardio equipment

Cardio equipment is on a first come, first serve basis. We ask that you please limit use to 30 minutes, while people are waiting. Our facility attendants can assist you if you have any questions or concerns. Please wipe down cardio equipment after use.

Weight lifting policies
  1. For the courtesy of all Fitness Center members and for safety reasons, all lifters must re-rack their own dumbbells and weight plates after they have finished using them. Searching for sets of weights needed for your weight lifting program can be a hassle and this is easily avoided when all lifters re-rack their own weights. Furthermore, having weights spread throughout the centers poses obvious hazards. Repeated failure to abide by this Fitness Center policy may lead to the suspension or termination of your membership.
  2. Please do not slam or drop the weights.
  3. For safety reasons, all lifters must use a spotter. If you do not have a lifting partner, ask a Fitness Center staff member to assist you. If you use chalk when lifting, please keep it in a spill proof container.

Intramural Guidelines

Each sport has its own set of rules and policies that team members need to follow. These have been established to provide the best participation conditions for SUNY Oswego students, faculty, and staff. It is the responsibility of each participant to be familiar with and abide by these policies. 

If your team can't make a scheduled game, submit the Rescheduling and Forfeit Form to let us know. 

Intramural Sport Policies

Hazing Policy

Participants in University programs and activities are expected to act in accordance with the Code of Conduct at all times, and treat others with respect. The University takes every report of hazing seriously and will investigate all complaints thoroughly and vigorously to ensure all students are treated with fairness and dignity. Those found responsible for committing or otherwise permitting hazing to occur will be subject to disciplinary action and could face either suspension or expulsion. Read the full Anti-Hazing Statement.

Report an Incident

Club Sports Forms

 

Fundraising Approval Form Official Payment Voucher Club Travel Form
Coach-Instructor Payment Contingency Funding Request W9 Form (PDF)