Located in 135 Marano Campus Center we work directly with event sponsors to schedule, plan and coordinate events on campus.
Campus Events and Conference Services partners with departments across campus to coordinate the planning, logistics, and support services for many of the University signature events and programs. From Admissions Recruitment Events and Laker Launch to OzFest, Commencement, and Family & Friends Weekend, we help ensure events are well-coordinated, supported, and successful.
Important definitions and information relevant for SUNY Oswego facilities use and reservations.
Internal User:
Any University school/college, department, office, committee (including task forces, working groups, etc. doing official University work for the University), or
Registered Student Organization.
Internal Users have campus privileges to reserve and use spaces and to publicize Sponsored Events on behalf of their University entity or Registered
Student Organization. They may also have access to the Event Management System to facilitate the scheduling of Official University and Annual Events.
University User:
SUNY Oswego students (see definition of student in the SUNY Oswego Student Code of Conduct) and employees of the University, Auxiliary Services, the
Oswego University Foundation, the Alumni Association, or the Student Association of SUNY Oswego.
University Users may not reserve or utilize University Facilities for activities other than Free Speech and Assembly Activities which are governed by the SUNY Oswego Free Speech, Civil Discourse and Peaceful Assembly Policy and may require submission of advance notification and requests for services with the
appropriate University office, as specified in that policy.
External User:
Any person, entity, group or organization that is not an Internal or University User and is not otherwise legally affiliated with the University including, but not limited to the general public, contractors, vendors, guests and visitors to the University, those using University Facilities or property under a University revocable permit, and volunteers not enrolled as such in University systems.
Revocable Permits are required for External Users representing Non-Commercial Organizations requesting to use any University Facilities. External Users wishing to use University Facilities for an External Event should contact Campus Events and Conference Services at 315-312-2301 or by emailing [email protected] to register an event.
University Users and External Users should contact Campus Events and Conference Services at 315-312-2301 or by emailing [email protected], as you are not permitted to reserve University Facilities via the SUNY Oswego Event ManagementSystem (EMS).
Reserving Event Space
Campus Events and Conference Services (CECS) coordinates the scheduling of non-academic event spaces across campus. Whether you are planning a meeting, conference, performance, recruitment event, banquet, or other campus activity, our team works with event sponsors to identify an appropriate venue and coordinate the resources necessary to support a successful event.
Requesting Space vs. a Confirmed Reservation
Submitting a space request does not mean that the space has been reserved or that the event has been approved.
A space request notifies CECS that you would like a specific date, time, and location considered for your event. Each request is reviewed based on space availability, academic and institutional priorities, facility suitability, operational impacts, event requirements, and the availability of necessary campus support services.
A reservation is considered confirmed only after the event sponsor receives confirmation from Campus Events and Conference Services. Until that confirmation is received, event sponsors should not advertise the location, invite participants, enter into agreements with vendors, or make other commitments that depend upon the requested space.
During the review process, CECS may contact the event sponsor to request additional information, recommend an alternate venue or date, or identify operational requirements that must be addressed before the reservation can be confirmed.
Please note:
- An automated submission or email acknowledgement confirms only that your request has been received.
- Requested spaces, dates, and times are not guaranteed until confirmed by CECS.
- Space requests are reviewed based on operational considerations and institutional priorities.
A confirmed space reservation does not automatically include furniture, equipment, staffing, audiovisual support, or other event support services. These needs are coordinated separately through the event planning process.
Event Details Confirmation
To ensure your event is properly planned and supported, all event details should be finalized and confirmed with CECS no later than five (5) business days prior to the scheduled event unless otherwise noted.
This confirmation allows CECS to coordinate room setups, communicate final requirements with campus partners, schedule support services, and ensure the event is operationally ready.
Event sponsors should be prepared to confirm:- Final anticipated attendance
- Room setup requirements, including room configuration and the number of tables, chairs, podiums, staging, or other available furnishings needed.
- Event timeline, including sponsor access time, setup period, event start and end times, and teardown completion.
- Audio/visual or technology needs.
- Accessibility accommodations or other special event requirements.
- Vendor or contractor participation.
Any remaining operational details necessary to support the event.
A confirmed space reservation does not automatically include furniture, equipment, staffing, audiovisual support, or other event support services. These needs are coordinated separately through the event planning process.
Changes requested within one week of the event will be accommodated whenever operationally feasible but cannot be guaranteed due to staffing availability, resource inventories, scheduling constraints, or other operational considerations. Providing complete and accurate information by the one-week deadline helps ensure your event is properly prepared and allows campus resources to be coordinated efficiently.
Planning AheadEvent sponsors are encouraged to submit requests as early as possible and allow sufficient time for CECS to review the request, coordinate support services, and confirm operational details. Early planning increases scheduling flexibility and helps ensure the resources needed for a successful event are available.
For assistance with reservations, event planning and coordination please contact:
Campus Events and Conference Services (CECS)
135 Marano Campus Center
315.312.2301
[email protected]
Office Hours Monday to Friday 8:30am to 4:00pm
Resources and Links
Box Office
Campus Catering
Event and Program Accessibility
Facility Use Policy
Posting Promotional Materials on Campus - SUNY Oswego
Presidential Appearance Request
Room Technology Descriptions
