Faculty & Staff Resources

• Accessing your myOswego account (New / updated account)

• Starfish information — Reminder: Starfish can be accessed from the Advising Student Profile.

• Advisor assignment instructions (Banner)
• Change of Major Workflow via myOswego

Degree Works provides degree audit utility for tracking progress toward degree, as well as related tools and features. It can be accessed from the Student Profile in myOswego.

Degree Works FAQs

• Worksheets
  • Student information appears in a header, followed by overall degree progress information, then the content of the audit organized in “blocks” of information related to the degree, General Education, majors, etc.
• Additional Features: links found at the top of the page, the ellipsis, and on the audit itself
  • Plans: semester-by-semester course plans
  • Links: additional Degree Works resources, links to myOswego, etc.
  • Email icon: email advisor(s)
  • GPA Calculator: forecast grades needed to achieve a goal GPA
  • Class History: view your coursework term-by-term
  • Petitions: see the status of any Deviation requests
  • Notes: Advisor notes (also appear at the bottom of the audit)
  • What-If: run what-if scenarios for changing curriculum (majors, minors), courses, or both
  • Format: Student View provides a full degree audit; selecting Registration Checklist from this drop-down will display only remaining requirements.
• Blocks
  • Blocks contain requirements and conditions necessary for successful completion of a portion of student curricula.
  • Requirements (usually classes) display as met/complete (green checkmark), met pending completion of an in-progress course (blue semi-circle), or not met (open circle).
  • The “Unmet Conditions” information at the top of each block also needs to be met. When met, the “unmet” statement disappears.
• Credit Limits
  • A Credit Limits block will display for students who have 15 or more transfer credits and/or 26 credits in-discipline toward a BA degree.
  • This block is informational only; there are no requirements or conditions to meet for degree progress.
• Course Links
  • Courses on the audit link to course information, including course description, attributes, prerequisite information, available sections, and potential equivalent courses.
• What-If
  • Use the what-if feature to explore what your degree audit would look like if you changed major, changed minor, and/or took specific courses.
  • To just what-if classes, check the “Use Current Curriculum” checkbox.
• Plans
  • The Plans area is used to build semester-by-semester plans toward degree completion.
  • Courses entered in Plans are validated against the course catalog, prerequisites, and typical “when offered” patterns.
  • Degree Works Plans integrate with the “Registration and Planning” link in myOswego, allowing students to build registration plans or register directly from a Degree Works Plan.
  • An audit can be run against the plan to see the applicability of planned courses.
  • Ask your advisor about building a Degree Works Plan.
  • Overview and Instructions (PDF)
  • Video: Degree Works and Registration Plans

Transferring to Another Institution

The Transfer tab in Degree Works provides access to SUNY Transfer Tools. The primary purpose is to provide a way to run "what-if" audits against other schools or programs throughout SUNY. You can also view existing transfer equivalents at Oswego and other SUNYs.

1. My Courses section
   1. Gather, input, and review your entire academic record.
   2. Courses from your current school automatically populate in this area. To include coursework from other SUNY schools, use the "SUNY School Courses" tool in the left-hand navigation. Clicking the plus sign ("Add SUNY xyz") will add the school to the list and search for your SUNY ID and coursework in Degree Works at the selected school(s). If found, coursework will populate (note: failed, withdrawn, and audited courses will not be included). If not found, you can manually enter courses using the plus sign at the bottom of the school listing ("Add a class").
   3. The left-hand navigation also includes the "Non-SUNY School Courses" tool, where you can manually add coursework from non-SUNY schools.
   4. When your My Courses content has been reviewed and completed, you are ready to run a Transfer What If Audit.
2. Run a Transfer "What If" Audit
   1. The Search tool allows you to search for programs across multiple schools or multiple programs at one school. "Or" logic is used within a parameter (e.g., School A or School B), and "and" logic is used across parameters (e.g., Academic Discipline Z and (School A or School B)). The Academic Discipline parameter is broad and usually yields more results than the SUNY Transfer Path parameter. You can sort search results by clicking any column header.
   2. Select up to three programs at a time and click "Compare" to run the Transfer What If Audit. A summary page will appear, showing progress bars. These bars vary by institution and are more useful when comparing programs within the same school.
   3. Click the "View transfer detail" link to see the full Transfer What If Audit, starting with course equivalencies. Audits for baccalaureate, Associate of Arts, and Associate of Science programs will show SUNY General Education Requirements and Major requirements. Even if no course equivalent is found, SUNY Gen Ed categories will appear as complete if shown as complete on your current school's audit.
   4. Additional resources are linked at the top of the audit, including an "Apply Now" link to the SUNY application and a "Find a Transfer Advisor" link for your school of interest.
3. Course Equivalent Tool
   1. The "Course Equivalent" tool lets you search for established transfer equivalents across SUNY. It shows equivalents at your current school and allows you to search what other SUNYs have established for your courses.

E grades negatively impact GPA; F grades do not. Undergraduate students can invoke the E to F policy once to minimize the negative impact on GPA, as opposed to repeating course(s) no longer applicable to the current field of study. Please work closely with an academic advisor when considering if or when to request E to F. 

To make this request, send an email to [email protected] with the subject line "E to F request". A brief online form will be provided. After submitting the form, students will be contacted with an assessment of which courses are eligible under this policy.

Eligibility Requirements

A student who changes their major may request to have E grades from the previous major(s) changed into F grades. The request will be approved when all of the following conditions are met:

• The E grade was earned in a course that is required for the old major (e.g., core, cognates, prerequisites). This policy does not apply to elective courses in the old major.
• The E grade was earned in a course that is not required for the new major (e.g., it is not part of the core, cognates, or prerequisites of the new major). This course can be an elective in the new major.
• The student's most recently completed semester was a Successful Semester.*
• The student has successfully completed a core course in the new major with a grade of C- or better.
• The student has not previously benefited from this E to F policy.

*The Successful Semester concept applies to Fall and Spring only. A student is deemed to have had a Successful Semester if the student:

• Has a semester GPA of 2.0 or above and
• Has received grades of A through D-, P, S, H, or IP in 12 credits for the semester when full-time.

• Catalog Year change form — You must have your Oswego email open in the same browser that you are using to open this form.
• Prerequisite Deviation Form — You must have your Oswego email open in the same browser that you are using to open this form.
• Undergraduate Overload approval form — Submit student information to permit Fall and Spring credit hour overloads. You must have your Oswego email open in the same browser that you are using to open this form. Overload permission is processed on the Friday prior to the first day of the semester. Requests for overloads during Summer sessions require Dean’s permission. Graduate students should contact the Graduate Studies office.
• Pass/Fail request form — Advisors submit this form during the add period.

• Registration and Planning: brief overview (.pdf, Video). Can be accessed from the Advisor Menu in myOswego and the Advising Student Profile.
• Registration Dates: Fall 2025 Registration Eligibility Table — students should use the “Check Your Registration Status” link in myOswego to see their specific registration start day & time.
• Registration Approval or Restriction codes
• Registration page for tips and tricks on features and techniques

• Senior Check Form overview (.pdf)

• Transfer equivalency information

• Automated Waitlisting (.pdf) — See also Registration Resources

• Accessing your myOswego account — Faculty Authorization form (New / updated account)

• myOswego: Class List overview

• CELT video: Brightspace export for importing to myOswego — video (text version)
• myOswego Faculty Grade Entry — One-page overview (.pdf), overview and instructions (.pdf)
• myOswego Faculty Grade Entry — Importing Grades (.pdf)
• Grade Change Form — For submitting grade changes or Incomplete Extension dates. Instructors select term and CRN and enter the student ID; requests route to the Department Chair and Dean for review/approval. Chairs/Deans use “Review Grade Change Requests” to approve/deny (click “COMPLETE” to advance the workflow).

• High School Faculty course assignment form
• High School Faculty Login Instructions (.docx)

• Registration ADD Request — For faculty and departmental restriction overrides. Submitted by the course instructor. You must have your Oswego email open in the same browser that you are using to open this form. After the official add period, use the LATE ADD form.
• LATE ADD Request — Use after the official ADD period has ended. Requests are sent for Dean approval and the student is charged a late fee.
• Registration Audit Request — For students seeking to audit a course; available during the ADD Period each semester when permission to audit occurs.
• Independent Study / Research / Teaching Assistant (UG) add form — For courses that may or may not need a Course Title. Graduate Independent Study form. You must have your Oswego email open in the same browser that you are using to open these forms.
• Faculty drop form — Students who have two unexcused absences during the first two class meetings may be dropped at the instructor’s discretion. You must have your Oswego email open in the same browser that you are using to open this form.
• Registration Overrides — Instructors can perform overrides (Instructor Permission “Special Approval”, Classification restriction, Time Conflict) in myOswego. Use “Registration Overrides” on the Faculty Services tab; select term, enter student ID, choose override type and course, and submit. The override will appear for the student under “Check Your Registration Status.”

• Starfish information
• Faculty/staff handbook