Graduate Program Coordinators/Directors at SUNY Oswego are essential to the creation, endurance and growth of our graduate programs.
As the key liaison between all graduate studies stakeholders, the Graduate Coordinators/Directors are instrumental in upholding, improving and communicating the value of graduate education at SUNY Oswego. Their timely engagement throughout the calendar year with recruitment, admissions, advisement, curriculum and scheduling is critical to each program’s success. Graduate Program Coordinators/Directors work with department chairs, faculty, and members of the Division of Graduate Studies to help shape the future of graduate education at SUNY Oswego.
Roles and Responsibilities
Program coordinators generally have the following responsibilities related to their program for recruitment and admissions:
Represent the program during information sessions, open houses, college or regional events.
Respond to any communications (phone, email) received from potential students in a timely manner.
Be available to meet with potential students interested in visiting campus to discuss specific course details.
Consult with the Division of Graduate Studies for individual program advertising initiatives.
Attend training and coordinator meetings offered by the Division of Graduate Studies.
Use official campus database/CRM (Technolutions Slate) to monitor and review applications.
Program coordinators generally have the following responsibilities related to their program in the domains of advisement, curriculum and scheduling:
Encourage attendance to New Graduate Student Orientation and meet with accepted students to discuss degree requirements and answer any questions.
Designate official advisor for each student upon acceptance.
Inform graduate students about assistantships, scholarships, professional development awards, conference awards, special grants, and other support opportunities.
Advise students who are not making good academic progress.
Submit appropriate curriculum updates after consultation with faculty and appropriate curriculum committees.
Work with department chairs on preparing two-year program schedules.
Review graduate catalog each spring and provide updates to the Registrar’s Office and the Division of Graduate Studies.
Prepare graduate documents for annual report, assessment, accreditation and state-required reviews of program.
Resources
These are key resources a coordinator may need access to.
- Combined Enrollment and New Federal Financial Aid Rules CheatSheet: This document reviews some advisement tips to share with students who may be considering combined enrollment in their senior year.
- Graduate Assistantships: This page includes details requesting and hiring Graduate Assistants, benefits, the Graduate Assistantship handbook, etc.
- Graduate Catalog: The graduate catalog is the official record of institutional academic policy relating to graduate students and programs. The catalog contains up-to-date information about institutional officers, program requirements, and academic procedures and regulations such as academic standing, course withdrawal, grade changes, off-campus transfer credit and more.
- Graduate Transfer Credit Form: Advisors complete this form on the student's behalf to initiate the approval process. Please refer to Transfer of Graduate Credit Policy in the Graduate Catalog for details about what can be transferred.
- Project Request Form: Graduate faculty and staff can use this form to request projects, events, data reports, workshops, etc.
- Registrar's Faculty and Staff Resources: This pages include information about legal name changes, adding independent studies, FERPA forms, etc.
- Request an update to a student record form: Use this form when a student completes non-curricular program requirements like prerequisites, tests, or candidacy.
- Slate Homepage: This gives you access to your dashboard, as well as access to reader to review applications to your program.
- Student Accounts Policies: This page includes information about financial liability for courses that students drop or withdraw from once the semester starts.