These guidelines establish priorities and policies for the use of SUNY Oswego at Syracuse facilities. The primary purpose of SUNY Oswego at Syracuse is teaching, learning and university-related activity. Facility rentals may not impede, hinder or disrupt instruction or campus operations.
A. SUNY OSWEGO AT SYRACUSE FACILITY USE PRIORITIES
The mission of the college is, “to contribute to the common good by lighting the path to wisdom and empowering women and men to pursue meaningful lives as productive, responsible citizens.” As such, The primary activity at SUNY Oswego at Syracuse is education and rental activities may not impede, hinder, or disrupt teaching and learning. SUNY Oswego classes and activities will receive priority over those of other organizations and entities. Thereafter, facility rental for events and activities that “grow vital communities and economies at the local, regional and state levels and help develop the citizens, leaders and workforce that communities need to improve and enhance their vitality” will be scheduled during regular hours of operation, space permitting and subject to approval of the Facility Manager.
B. GUIDELINES FOR RESERVING SUNY OSWEGO AT SYRACUSE FACILITIES
Organizations and individuals seeking to rent space at SUNY Oswego at Syracuse should contact the Facility Manager by calling (315) 399-4100, e-mailing: [email protected], or complete the room rental request form. You will be contacted upon receipt for further information or to confirm reservation. A written explanation of the nature of proposed activities is required. Facility use may be denied based on facility capacity limitations, potential disruption to instruction, building related issues, appropriateness of the activity, or security issues. Organizations seeking a reduced rental rate must request it in writing during the room reservation process, including indication of the rationale for the reduced rate and provide proof of not-for-profit status to keep on file at SUNY Oswego at Syracuse. Reduced rates will only be awarded with approval of the site manager. Programs being held for SUNY Oswego fundraising purposes must be approved by the Vice President for Development, Alumni Relations.
C. USE FEES
See SUNY Oswego at Syracuse Rental Rate Schedule.
The user agrees to pay fees within 30 days of invoice receipt.
D. TERMS OF USE
SUNY College at Oswego, the State University of New York, and the State of New York rules and regulations must be respected and adhered to by all users of SUNY Oswego at Syracuse. These rules include but are not limited to the following:
A representative or designee from the renter must be present throughout the event.
The use of caterers must be approved in advance by the SUNY Oswego at Syracuse Facility Manager; an approved list of caterers is available upon request.
Rental of furniture or equipment not available at SUNY Oswego at Syracuse is the responsibility of the user; such rentals must be coordinated in advance with the SUNY Oswego at Syracuse Facility Manager.
Users may not state or imply College sponsorship or endorsement of their activities without written College consent.
The filming or photographing of activities or facilities at SUNY Oswego at Syracuse must be approved in advance by the SUNY Oswego at Syracuse Facility Manager.
Equipment may not be brought into SUNY Oswego at Syracuse and connected with the electric or data service without prior permission of the SUNY Oswego at Syracuse Facility Manager. Use of SUNY Oswego equipment may require training prior to the event.
Smoking is prohibited in The Atrium building and must occur outside at designated smoking areas, and at least 20 feet away from any entrance/exit.
Alcoholic beverages are prohibited at SUNY Oswego at Syracuse unless prior written approval by the Vice President for Administration and Finance is obtained.
All facilities must be left in the same condition in which they were found and ready for subsequent use.
The SUNY Oswego at Syracuse user assumes responsibility for any loss/damage incurred. Costs for any damage to the building or equipment will be billed to and paid by the user.