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Ordering Transcripts

An official academic transcript includes all undergraduate and graduate coursework completed at SUNY Oswego. Transcripts can only be released at the student’s request. For international document authentication, see the Apostille process, outlined below.

Need to submit transcripts to SUNY Oswego? Visit Submitting Transcripts for instructions.

Please Note

  • The SUNY Oswego Registrar's Office will be working remotely from December 22nd, 2025 thru January 16th, 2026 as part of the campus energy savings initiative.
  • Print and Mail Transcript requests and Legacy Transcript requests will have 7 to 10 day processing time.
  • Apostille transcript requests will not be available for ordering until January 16th, 2026.
  • The office will be closed December 24th to 26th, December 31st and January 1st.

Holds and Restrictions

Students with holds on their accounts may be blocked from requesting official transcripts. Please review your hold status via Hold Information and clear any issues before ordering.

Ordering Transcripts via Parchment

Order through Parchment

Students may request transcripts 24/7 online. Please note: If you send a PDF transcript to yourself, it will be considered unofficial. To ensure your transcript remains official, always send it directly to the intended recipient. For questions, select one of the following options:

Cost and Payment

Each transcript costs $7 and must be paid by credit card. Additional charges may apply for expedited or special delivery options. Note: Transcript orders must be fully authorized and completed before delivery can begin.

Ordering Features

  • Submit requests online 24/7.
  • Receive email updates about processing and delivery.
  • Upload attachments during the order process. Be sure to complete any required student sections before uploading. The Registrar’s Office will complete institutional fields, if needed.
  • Check your order status online.
  • Some orders qualify for automatic authorization.
  • Set a secondary email in your Parchment account in case your Oswego email becomes inactive.

Ordering Transcripts via MyOswego

SUNY Oswego does not accept transcript requests by phone, fax, or email, and does not fax transcripts under any circumstances.

You can also order transcripts via myOswego under the “Student Records” tab. You may choose to:

  • Hold for Grades – Wait until final semester grades are posted.
  • Hold for Degree – Wait until your degree has been officially awarded.

Electronic (PDF) delivery is strongly encouraged as it is the fastest and most secure option. Paper copies and archived transcripts (pre-1990) typically take 5–7 business days.

Apostille: International Document Authentication

Apostille transcript and diploma requests will not be available for ordering untill January 16th, 2026.

The Apostille process authenticates the legality of documents exchanged between participating nations. Students and alumni traveling overseas for work may be asked to provide diplomas and/or transcripts through this process. It's very important to be sure you require the Apostille before ordering. Check with your employer or school first to confirm exactly what is required.

What May Be Required

  • Some schools or agencies may only require a notarized document with a college seal.
  • Others may need an official Apostille from New York State.
  • In many cases, an authenticated e-diploma is accepted instead of an Apostille diploma. E-diplomas can be authenticated online, eliminating the need for a paper Apostille diploma.

How to Order Authenticated Documents

Diplomas

Authenticated duplicate diplomas can be ordered online through the Michael Sutter Company.

Be sure to select "Notary Service Added" during checkout.

Transcripts

Authenticated transcripts can be ordered online through Parchment. Choose "Regular Request - Apostille Transcript" and select "Myself" as the recipient. Allow up to 2 weeks for processing after submitting your signed authorization form.

Cost: $17 (includes U.S. mail).

Completing the Apostille Process

Materials requested for the Apostille process will be notarized and authenticated as follows:

  • SUNY Oswego will notarize your documents.
  • Documents are then sent to the Oswego County Clerk for authentication.
  • You are responsible for submitting documents to the NYS Department of State.

Note: If your country does not accept state-level authentication, you may also need to contact the U.S. Department of State for further authentication.

Questions?

For questions about the Apostille process, call the Registrar’s Office at 315.312.2275.

Contact

Phone: 315.312.2136

Email: [email protected]

Office Hours

Mon-Fri 8 am–4:30 pm 
Phone Availability: Mon–Fri, 8:15 am–4:15pm

Mailing Address

Registrar's Office
301 Culkin Hall
7060 State Route 104
Oswego, NY 13126