Policies and Forms

• Exhibit A Policy of Affirmative Action Letter
• National Service Criminal History Checks (NSCHC) Policy
• Principal Investigator Eligibility Policy
• SUNY Oswego PI Conflict of Interest Policy

• Exhibit B Harassment Policy (PDF)
• Sexual Harassment Prevention Policy (PDF)
• NSF Stopping Harassment and Assault
• NIH Anti-Sexual Harassment Policy
• Misconduct Policy (PDF)
• NSF Safe and Inclusive Work Environment Plan for Off-Campus or Off-Site Research 

• Grant Submission Policy
• Determining if an award is a "grant" or a "gift"
• RF Policies A-Z
• Provost's Course Buy Out Policy (PDF)
• Indirect Cost Rate Policy

• Employee Handbook
• Code of Conduct
• PI Handbook

The new Speak Up RF hotline has increased options for reporting fraud, waste, and misconduct. It preserves the option for complete anonymity while allowing an anonymous reporter to communicate with the investigative team, and can provide case updates to the reporter. This new functionality enhances communication, transparency, and supports proper and thorough review of anonymous complaints. There are three ways to access this hotline:

• Visit the Speak Up RF hotline website
• Call 800-461-9330 to speak confidentially to a representative
• Text your concern to 518-351-6827

As always, should you have any questions please contact us at [email protected].

• Routing Sheet (PDF)
• Complete the form below to submit your interest in obtaining funding.

• Request to Recruit
• RF Employee Assignment Form
• I-9, Employment Eligibility Verification (PDF)
  • Additional information on the U.S. Citizenship and Immigration Services site
• RF Employment Application
• Signature Authority Form (PDF)

RF has converted to e-time reporting through the Self-Service Portal for all employees. If you are working on more than one award, please contact ORSP for additional guidance. Below are downloadable PDFs for employees, containing the pay schedule, calendar, and holiday dates.

• 2024 Exempt employees (PDF)
• 2024 Non-Exempt Biweekly employees (PDF)
• 2024 Hourly employees (PDF)

• Change of Address (PDF)
• Direct Deposit (PDF)

• W4 Employee's Withholding Allowance Certificate
• IT-2104, Employee's Withholding Allowance Certificate
• IT-2104-E, Certificate of Exemption from Withholding

• Request to Hire Consultant & Independent Contractor Form (PDF)
  • Single/Sole Source Documentation (Completed by PI)
  • State Consultant Annual Report G226 Form B (PDF) (Completed by the Consultant prior to payment)
• Requisition (PDF)*
• Travel Forms, Checklists, Rules, and Guidance can be found on our Travel page
• NYS Sales Tax Exempt form - please contact ORSP at [email protected]
• IRS W-9 Request Tax ID