SUNY Oswego home page

Member Duties

UCC Chair Duties

  1. Maintain email files of all submitted course outlines and related communication. 
  2. Maintain spreadsheet of Pending, Approved, and Rescinded course outlines. 
  3. Maintain the UCC web site. 
  4. Communicate course outline proposal status with department chairs and several offices across campus. 
  5. Work with UCC to establish meetings for each semester.
  6. Set agendas, facilitate meetings, and develop and distribute minutes. 
  7. Maintain files for all UCC agendas, minutes, reports, and any other relevant documents. 
  8. Act as a resource person to departments as they develop course outlines. 
  9. Review proposed course outlines as needed. 
  10. When necessary, make contact with department chairs to obtain more information about course proposals. 
  11. Develop bi-monthly reports on UCC progress for Faculty Assembly. 
  12. Develop an annual report for Faculty Assembly (due in April). 
  13. Work with the UCC to recruit and train new UCC members. 
  14. Attend bi-monthly Faculty Assembly Executive Board meetings. 
  15. Work with UCC member to develop policy statements (and reationale) that govern course outline development procedures.

Necessary Knowledge, Skills, and/or Abilities for UCC Chair

  1. Knowledge of offices and departments across campus. 
  2. Knowledge of undergraduate program requirements. 
  3. Knowledge of Faculty Assembly processes and committee functions. 
  4. Knowledge of committee decision making processes. 
  5. Knowledge of UCC history.
  6. Knowledge of the elements of a course outline. 
  7. Word processing skills (including tables and diagrams). 
  8. Microsoft Excel (or other spread sheet application) skills. 
  9. SUNY Oswego Omni Update web development application skills. 
  10. Email account skills (including attachments, address lists, and folders) . 
  11. Organizational abilities to set agendas and follow them; devleop meeting summaries, and write reports to Faculty Assembly. 
  12. Ability to understand by-laws and other regulations that inform the work of the UCC. 
  13. Ability to reach out to and motivate a variety of colleagues. 
  14. Ability to envision a year-long process of course review and improvement of course submission procedures.
  15. Ability to envision multiple-year improvements to the UCC role and function on campus. 
  16. Ability to effectively communicate the UCC process, expectations, and rationales for the course approval process. 

UCC member duties

  1. Attend all UCC meetings. 
  2. Act as a resource person to departments within the sub-division as they develop course outlines. 
  3. Review proposed courses outlines as needed. 
  4. When necessary, make contact with department chairs to obtain more information about course proposals. 
  5. Participate in the recruiting and training of new UCC members.
  6. Participate in the development of reports, policy statements, or information materials regarding the UCC course outline approval process. 
  7. Maintain files for all UCC agendas, minutes, reports, and any other relevant documents. 
  8. As needed, record minutes at UCC meetings. 
  9. As needed, act as reporter at Faculty Assembly meetings. 

Necessary Knowledge, Skills, and/or Abilities for UCC members

  1. Knowledge of undergraduate program requirements. 
  2. Knowledge of offices and departments across campus. 
  3. Knowledge of Faculty Assembly processes and committee functions. 
  4. Knowledge of committee decision making processes. 
  5. Knowledge of UCC history.
  6. Knowledge of the elements of a course outline. 
  7. Ability to send and open, save, and create email attachments. 
  8. Ability to use web pages, and understand spreadsheet information. 
  9. Organizational abilities to keep track of communication about a number of pending courses and/or organizational documents. 
  10. Ability to reach out to and communicate effectively with colleagues in a number of departments. 
  11. Willingness to attend meetings regularly and to follow up with out-of-committee work.