Requisitioning supplies, equipment, and services
The following types of requests must be initiated by the ultimate end-user:
- purchase requests
- requisition status
- developing specifications
- judging quality of materials, equipment, or services.
The type of service rendered to this campus by the Purchasing Department will depend largely upon the needs and requirements of the requisitioner.
Purchases can be made utilizing State-appropriated funds, Income fund reimbursable accounts, and Dormitory operating funds. Using these resources purchase requests can be processed through several mediums:
- Departmental requisitioning on the Jaggaer Procurement Platform. (preferred method)
- Departmental encumbering at the desktop utilizing the SUNY WEB procurement application.
- Procurement Card – directly assigned to an employee.
The new web requisition application has been developed around the concept of "first touch". This means whoever originates the source information should be the first person to enter the information into the system which then generates the required documents, transactions, journals, etc.
The signing and approval of the requisition will be electronic and follow a pre-determined Jaggaer workflow process. By providing for the electronic storage and routing of documents, an electronic form can be simultaneously routed to several individuals eliminating the need for copies. Document modifications and comments can be electronically stored and personnel in different geographic locations will receive the document at the same time, eliminating mail or fax delays. Jaggaer provides many people with access to the document simultaneously. It provides the status of a document and can be monitored at anytime. There are no lost, misfiled or misplaced documents, and all documents are protected in a secure environment.
Electronic approvals or implied electronic signatures are one or a combination of things that uniquely identify the sender or receiver of a record. This identifier information is created, stored, generated, received or communicated by electronic means using new technology.
Request for Quotation
State Term Contract/s
Blanket Purchase Orders
Procurement guidelines and competitive bidding
The practice of competitive bidding, whether formal or informal, not only tends to assure reasonable prices, but will guard against favoritism, improvidence, and fraud. Therefore, competitive bidding shall, to the extent practicable, be solicited and purchases shall be at the lowest available price consistent with quality requirements as will best promote the public interest. State Regulations on bidding practices per 'SUNY Purchasing/Contracting Procedures".
SUNY Oswego Procurement Guidelines
Dollar limit requirements
0 to $2,500
$2,500.01 to $50,000
$50,000.01 to $125,000
$125,000 to $250,000 + up
Exemptions & Important Notes
The Campus may elect to purchase any commodities or services, regardless of amount from an existing Office of General Services (OGS) contract or a “PREFERRED SOURCE” (Corr Craft, Industries for the Blind etc.) with out the need to solicit competitive bids or proposals.