About 60 days before an award’s termination date, ORSP will email the Principal Investigator (PI) to initiate the award closure process.
The PI will be asked to review all expenditures and encumbrances made to the award to ensure they have been made to the correct sponsored award, including but not limited to payroll expenses, equipment, travel, supplies, publication costs, tuition, and recharges.
At this stage, please email [email protected] any documentation related to items that have been ordered and received, but for which payment has not been made. Please include authorization to pay any encumbrances on the requisition or in the email message. The PI should send ORSP any items they still need ordered to be sure sufficient funds are available, can be encumbered, and are allowable given the award term date is approaching. There are no circumstances where expenditures can be made after the award term date.
Typically, the sponsor’s release of the final payment to the University is tied to the submission of the final technical report, or progress report, for the project. The PI should notify [email protected] when the final report has been submitted.
Once the final payment has been received from the sponsor and all required technical/progress reports have been submitted and noted in Oracle, the award will be officially closed by ORSP.