University Personnel Due Dates

Review of Faculty Members

In the First or Second Year of Service

• January 8, 2024: Faculty files due to Dept. Chair/Personnel Committee January 26, 2024: Department Chair and Personnel Committee letters (form 101 (.doc) & form 101A (.doc)) due in faculty folder. Review of faculty file is complete.
• January 29, 2024: Deans’ Administrative Assistants send notices (5-day letter) to faculty that their completed folder is available for review.
• February 5, 2024: Candidate’s response (if any) is added to the folder.
• February 12, 2024: Departmental Administrative Assistants forward candidate folder with recommendations to the Deans/Library Director including candidate materials, form 101 (.doc) & form 101A (.doc), faculty response (optional), and Chair/Committee response to faculty response (optional).
• February 26, 2024: Deans/Library Director make recommendations in writing to the Provost on reappointments.
• March 11, 2024: Provost makes recommendations to the President on reappointments.
• March 25, 2024: Personnel Office sends notification of President’s decision.

In the Third or Greater Year of Service, Continuing Appointment, and Promotion

• January 16, 2024: Faculty files due to Department Chair/Personnel Committee February 9, 2024: Department Chair and Personnel Committee letters (form 101 (.doc) & form 101A (.doc) for yearly review and form 4 (.doc) & form 4A (.doc) for promotion) due in faculty folder. Review of faculty file is complete.
• February 12, 2024: Deans’ Administrative Assistants send notices (5-day letter) to Faculty that their folder is available for review.
• February 19, 2024: Candidate’s response (if any) is added to the folder.
• February 26, 2024: Department Chairs and Committees forward recommendations on appropriate forms to the 1) Deans/Library Director for annual or continuing review (form 101 (.doc) & form 101A (.doc)) or 2) Peer Review Committee (form 4 (.doc) & form 4A (.doc)) for Promotion (with the exception of the Library, which does not have a Peer Review Committee). These should include any responses of the faculty member and subsequent comments by the Committees/Chairs.
• March 11, 2024: The Peer Review Committee reports to the department committee any changes as indicated in Bylaw Appendix D, section III.L.
• March 25, 2024: For Promotion, Peer review committee recommendations to the Dean/Library Director. This recommendation will include any comments from the department committee.
• April 12, 2024: Deans/Library Director make recommendations in writing to the Provost on continuing, reappointments and promotions.
• April 26, 2024: Provost makes recommendations to the President on continuing appointments, reappointments, and promotions.
• May 17, 2024: Announcement of decisions on promotions.
• May 24, 2024: College Panel shall be informed of the decisions on promotions.
• May 31, 2024: Provost Office sends notice to continuing review faculty.
• August 26, 2024: Personnel Office sends notification of President’s decision on continuing appointments and reappointments.